VaultMind User Guide

Employee onboarding, role-based access, RAG upload workflow, and operations checklist.

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1) Access and Identity

Create employee accounts, assign department and role, then sign in.

`USER` accounts can query authorized knowledge.
`ADMIN` accounts can manage upload and knowledge operations.
JWT tokens carry role and department claims for authorization.

2) Document Upload and RAG

Upload company files, parse content, split into chunks, generate embeddings, and store in ChromaDB.

Parsing: PyMuPDF.
Embedding model: `nomic-embed-text` for ingestion and retrieval consistency.
Vector storage: ChromaDB.
Generation model: local Llama model via Ollama.

3) Deployment and Monitoring

Run backend services with Docker Compose.
Check API health and model availability before user rollout.
Track ingestion status, query latency, and retrieval quality.
Review logs regularly for authentication and document access activity.

Where to put business case numbers?

Keep financial and ROI details in a dedicated Business Case page or executive PDF, not on the landing page. The landing page should stay product-focused: what it does, who it is for, and how it works.