Private Knowledge AI

VaultMind

Private, local-first AI assistant for internal company knowledge. Explore departmental workspaces, onboard faster, and chat with grounded responses from your document base.

Onboarding

Meet VaultMind

Search your company knowledge with guided prompts and grounded answers.

Step 1/3

01 Discover

Browse department workspaces and locate relevant internal domains quickly.

02 Ask

Ask context-aware questions and iterate using conversation history.

03 Act

Use source-backed answers for onboarding, compliance, and operations tasks.

Human Resources

Employee relations, payroll, and benefits.

Handles hiring, onboarding, and employee support.

IT Support

Technical support and infrastructure.

Manages company hardware, software, and troubleshooting.

Finance

Budgeting, payroll, and expenses.

Responsible for company finances and reporting.

Marketing

Branding and outreach.

Promotes the company and manages campaigns.

Sales

Customer acquisition and retention.

Handles client relationships and sales strategy.

Who is VaultMind for?

Built for organizations that manage sensitive internal knowledge and need private AI workflows with secure, role-aware access.

Operations Teams

Get consistent answers from policies, SOPs, and internal docs.

Compliance and IT

Keep documents local with secure infrastructure and governance.

New Employee Onboarding

Help hires find internal knowledge faster through guided Q&A.

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Local-First AI

Data stays inside your environment across ingestion, retrieval, and answer generation.

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Grounded Responses

RAG answers are anchored to indexed company documents and source context.

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Department Workspaces

Dedicated spaces provide focused prompts and assistant behavior per business unit.

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Document Ingestion

Upload PDFs, Word documents, Markdown files, and CSVs. Each document is automatically chunked, embedded, and stored in the knowledge base for instant retrieval.

Open Upload Panel →
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Integrations

Connect email (SMTP), Jira, Google Calendar, Slack, Microsoft Teams, GitHub, and Notion to enrich the knowledge base and enable automated workflows.

Manage Integrations →